Conferences

How To Choose The Perfect Conference Venue

If you’re here, then that means you know how time consuming and daunting it can be to find the perfect conference venue. There are a lot of different options to choose from and it can become an overwhelming process. That’s why we’re here to help at Absolute Venues. 

We work with conference events venues all across the UK. Absolute Venues has been in business since 2002, and now boasts a directory of over 160,000 venues throughout the country. With that experience behind us, no one is better placed to help you find the kind of venue that will make your conference a hit among your attendees. All you need to do is let us know what kind of venue you’re looking for and we’ll do the rest, compiling a shortlist of venues matching all your needs and requirements. 

However, it can sometimes be difficult in knowing where to even begin. You might be struggling to decide what kind of venue is right for your conference in the first place. With that in mind, there are a few things that here at Absolute Venues we think you should consider regarding your venue when organising a conference. 

Finding the right location

There’s no doubt about it – the event location is one of the most important things for you to consider when organising a conference. There are a few things to think about. For instance, where are your attendees coming from? Finding a location with convenient transport links or free parking can make travel a lot easier for delegates. 

On the other hand, if you’re expecting to have international attendees, choosing a UK city with an airport nearby might be a necessity. If you’re holding a national conference, finding somewhere with good rail and road links can also make things much easier for your delegates. For instance, given London’s size and dominance in the business world, ease of travel from the capital is often a big consideration. 

Also, you might have a location-specific element to your conference. If you’re planning a tour of a local building or industry, or celebrating something locally, then the location of your conference is probably already decided for you. At that point, deciding where in the city you should secure your venue is the next thing to think about. 

Here at Absolute Venues, we work with venues in major cities and event locations across the UK and Europe. So wherever you’re planning on holding your conference event, we can help you find a suitable venue in that location. 

If you have a lot of travelling attendees, then finding a place for them to stay can be an important consideration. We can also arrange accommodation and hotel bookings as part of our free venue finding service. We are partnered with major hotel brands and chains throughout the UK, so we can help you to secure accommodation for any travelling delegates for your conference. 

Facilities and services

If you’re holding a conference, you need to be sure that your events venue has all the facilities and services your event needs. Corporate events may require facilities that other events don’t. You may need to think about your venue being accessible and having any PA system or projection your conference requires. Taking seating capacity into consideration and paying attention to the seating arrangement is an extremely important part of choosing the right venue. This is why it’s important to come with a clear plan of all your requirements. 

Do you need multiple rooms for your conference? You might be planning on using multiple conference rooms during the event, like main meeting rooms, syndicate rooms, breakout rooms as well as having an exhibition space. You might have specific catering needs, such as making sure that dietary requirements and food allergies are catered for. 

We work with conference events venues throughout the UK. With a directory of over 160,000 venues, we’ve specially chosen our own list of trusted and high quality venues. The best part? When you choose Absolute Venues, you can benefit from knowing that every venue we work with is fully equipped with the facilities and services necessary to hold a conference or other corporate event. All you need to do is get in touch with us about the kind of event venue you’re looking for, and we’ll help plan your event. That said, you might have specific requirements and needs, so it’s always worth taking these into account when finding the perfect conference event venue. 

Size and space

How many people are you expecting to attend your conference? It’s always important to secure an events venue that is precisely appropriate for your needs. By overestimating, you can end up paying more than you need for a conference venue that exceeds your needs. On the other hand, and potentially worse, is getting a venue that’s too small for the number of attendees. A clustered and overcrowded conference isn’t fun for anyone. That’s why it’s important to have a clear idea of the number of delegates you’re expecting. 

For smaller conferences, a more intimate and personal venue might provide your venue with a better atmosphere and a better ability to communicate in a small group. There are plenty of creative and unique smaller venues for this kind of event throughout the UK. For larger events, venues with plenty of open meeting space and multiple rooms, accommodation and perhaps leisure facilities might be better for you. Here at Absolute Venues, we have a great track record for matching clients with venues that are just the right size for them. 

You want attendees to be comfortable during your conference. Having enough seating and space to relax and feel comfortable in is important. Nobody wants to feel crowded and claustrophobic at a conference, and you probably want people to be able to move around and communicate at different stages of the event. An open and relaxed environment encourages communication, networking and creativity at a conference. 

We’re Here To Help – Contact Us Today

Here at Absolute Venues, we can help you to secure a venue that meets all your criteria, in the perfect location for you, with just the right capacity for your conference event. Our free unique venue finder service is no obligation, so there’s no need to hesitate – simply get in touch with us today to discover how Absolute Venues can help you to find the perfect events venue for your conference! 

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